Skip to main content
iPad with display

Flexible, powerful features

Your brand, your culture, your way

We know that re-imagining your HR function starts with getting the basics right. With all the essentials in one place, you can free up time and resource to get to all the important things that matter. To do this, we understand you need an automated, yet flexible HR solution to take care of your people your way and offer them the ease and convenience of self-serve digital tools.

We created WorkplaceOne to become an extension of you HR team. Featuring pioneering AI functionality with digital assistant Whitley to streamlined administration and advanced analytics, you have the tools, data and insight you need to assess and improve what you do, craft a more meaningful employee experience and create more space to think and plan ahead.

Explore all our flexible features below to see how our all-in-one platform helps you work smarter.

laptop image

Our commitment

We know that your time is valuable, so we like to set things up for you. This allows you to concentrate your efforts on getting the best out of the system. WorkplaceOne is delivered to you fully data-populated, configured to your requirements and ready to go. We even manage the launch process, making sure that all your employees are properly registered and know how to access the system.

Make WorkplaceOne yours

w on desktop icon

Your Branding

We understand that you want your HR platform to support your employer brand and culture. As standard we can add your logo, adopt your colour and font styles. For a small fee, we can also reskin the manager and employee portal style to adopt your CSS standards.


flexible benefits icon

Flexible benefits

Flexible employee benefits and perks make a positive difference to your team and bottom line. They help you keep your best talent, improve morale and boost engagement. Happy, healthier employees will want to do a great job and stay.

w icon

Whitley AI

Say hello to your HR digital assistant. We use artificial intelligence to learn the answers to your most common questions and teach Whitley to accurately answer these instantly, 24/7.

absence icon

Absence Manager

Who’s off? Our comprehensive absence tracking and management software gives you a clear view of who’s in and who’s out. Simplify how you manage and keep track of staff holidays and sick leave, reduce absenteeism and save time.

payroll icon

Payroll Manager

Use Payroll Manager to schedule bespoke reports for uploading to your local payroll system/service. Stay accurate, work efficiently and be in control.

settings on desktop icon

Notifications & tasks

Never miss a thing with ForgetMeNot. Our intelligent, calendar-driven actions and notifications system will remember all those all-important tasks and dates for you.

table icon

Expenses Manager

Employees have more purchasing power than ever before, which makes it challenging to keep an eye on costs and cash flow. Keep on top of your expenditure with our powerful Expenses Manager software.

conference icon

Recruitment Manager

End the burden of monitoring endless job applications. The automated recruitment module lets you create and post vacancies on your website for internal and external applicants and monitor and track applications.

paper icon

Compliance Checker

Stay on top of external and internal legal requirements and policy. From managing new starters to monitoring CPD, our automated Compliance Checker will give you peace of mind that your business is fully compliant.

user icon


Give employees autonomy to manage and update their personal records to ensure that information is up to date and accurate. Activity logs and notifications help administrators keep track of changes.

data icon

Report Writer

Automated, scheduled reports give you one less thing to think about. Generate custom reports to take a deep dive into your HR strategy and better understand your employees. Use this meaningful data to help you analyse the here and now and predict future outcomes.

key icon

Access Control

Peace of mind starts with assurance that there are safeguards in place to ensure you have control over system access. Define user permissions to keep control of the functions that different employees can access.

speaker icon


Stay in touch with colleagues via your own active, online community. Crowdsource ideas and share important updates, actions and news. Personalise messages on the channels that matter and encourage valuable feedback and comments to improve team engagement.

desktop computer icon

Comprehensive Database

WorkplaceOne is powered by The Knowledge – your comprehensive employee database. Centralise and secure employee data in one place. Personalise information and tailor organisational structures to see your world with clarity.

star icon

Reward & Recognition

Success starts with a happy team and rewarding your employees’ efforts is fundamental. Engage and motivate your people with our integrated peer recognition and points based rewards programme.

desktop icon

Total Reward Statement

Remind your staff of the true value of their remuneration package with our integrated statements. Flexible configuration and simple data upload makes this a seamless and easy task.

paper icon

Document publisher

Effortlessly design and publish company documents and content using with supporting images and attachments. Extend WorkplaceOne to become your company’s content-rich intranet.

Book my free HR demo or call us to have a chat: 0203 714 4346

"*" indicates required fields